HR Administrator & Executive Assistant

Role Summary – To provide high quality, consistent and efficient support specifically to 2 of the 10 Earl Kendrick directors, as well as playing a pivotal role in supporting the various HR functions of the business. The role requires excellent attention to detail, a methodical and intelligent approach to your work, professional communication skills and the ability to converse with people at all levels of seniority, both in the business and with our clients.

PA and Executive Assistant

• Email management; monitor emails, respond to emails, file, send holding emails and keep email inbox updated at all times.
• Answering mobile (calls divert) when required and filtering phone call to the office lines
• Diary management
• Minute taking, minute creation and circulation as required.
• Arranging meetings to include team meetings, agenda and minute taking.
• Event bookings – organising client entertainment, team events, booking venues, organising the guestlist and so on.
• Assistance with office operations – Setting up new jobs on company system (YourEKA), occasional assistance with invoicing, bad debtors and any ad hoc duties in busy periods.
• Preparation of letters/team admin as required.
• Assisting with general administration of the team when required

HR Administration

• Being the first point of contact for all queries and routing matters to the relevant team member efficiently and effectively as possible to ensure that a high-quality and integrated HR Service is provided.
• Supporting the performance management process such as tracking the completed appraisals and chasing managers for their documents.
• Co-ordination and diary management of probation review meetings.
• Employee Records Management: Maintain accurate and up-to-date employee records, including personal information, contracts, and documentation related to benefits, leaves, and attendance.
• Recruitment Support: Assist in the recruitment process by posting job vacancies, screening resumes, scheduling interviews, and conducting reference checks.
• Onboarding and Offboarding: Facilitate the onboarding process for new hires, ensuring they have all the necessary tools, information, IT and paperwork. Similarly, manage the offboarding process, including exit interviews and documentation.
• Benefits Administration: Support in the administration of employee benefits programs, including health insurance, retirement plans, and other perks.
• Leave Management: Track and manage employee leave requests, ensuring compliance with company policies and Employment Laws.
• Payroll Assistance: Collaborate with the finance department to ensure accurate payroll processing and address payroll-related inquiries from employees.
• Compliance: Stay informed about HR laws and regulations, and assist in ensuring the organization complies with all relevant Employment Laws and regulations.
• HR Communication: Help distribute HR-related communications to employees and assist in organising HR events and training programs.
• CPD booking/training co-ordination
• Responsible for owning the HR system ,  logging and troubleshooting technical issues with the system provider and guiding and supporting employees and managers to access information efficiently ensuring compliance with GDPR.
• Accurately update employee records on the HR system.
• Ensuring the HR system is updated with relevant employee changes such line manager changes.

Skills, Knowledge & Experience 

• Excellent MS Office knowledge
• Previous experience dealing with different systems/apps/technologies
• Experience within a PA or Team administrative role, HR experience preferred but not essential.
• Excellent communication skills, both verbal and written.